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IEEE R10 UNDERGRADUATE PROJECT VIDEO CONTEST

Introduction
The IEEE Region 10 Student Activities Committee recognizes the importance of communication skills for fresh graduates as throughout their engineering career, they are constantly called upon to communicate ideas to others. The contest offers IEEE student members an opportunity to exercise and improve both verbal communication and presentation skills in a concise manner suitable for wider audience. The contest provides students with invaluable early experience in communicating ideas related to their professional field via electronic media.

Purpose
The R10 UG Project Video Contest aims to improve the engineering students’ communication and presentation skills to a wider online viewing community, which may include technical and non-technical audience. The contest will facilitate the recognition of these skills and encourage other student members to develop similar skills.

Scope
Three best project videos will be selected and ranked first, second and third to qualify for the prizes. There will be one special prize in WIE category for a female participant or a female team..

Eligibility

Open to all IEEE Student Members who currently enrolled or graduated within last six months for degrees in electrical engineering, electronics, computer science or any other field of interest of an IEEE Society.

  • The contest is open only to IEEE Student Members in Region 10. The project video may be on any engineering subject in the field of interest of IEEE (within the scope of IEEE transactions).
  • Participants in the contest can be:
    • Individual (must be an active IEEE student member);
    • Team based. Number of team members is limited to 3. All correspondence will be through the team leader who must be an active IEEE student member.
    • Female team is the team whose principal contributor must be a female with an active IEEE student membership.
  • Submission can be associated with any course work (project or research) from a recognized educational institute or extra-curricular work undertaken by the student/s
  • The project must be original and must not contain plagiarized material.
  • The 3-minute video must be associated with a correctly completed submission form. Any submission that is more than 3 minutes will be disqualified

Format

The video should be uploaded to YouTube or Youku, and the link to access the uploaded video should be provided. The video must not exceed three minutes. There are no restrictions on how the information is presented and students have the freedom to be creative. A title page is required at the start of the video.

The Entry Form must be fully filled and submitted for each video. If a team submits the project then names of all project members with their consent to enter into the contest must be provided, by signing the deceleration section of the Entry Form. Please download the Entry form here

The video must NOT contain any offensive material or any copyrighted material.
The information should be presented in a way that a non-technical audience could understand the technical information about the project.

Submission

The duly completed, endorsed and declared Entry Form should be submitted via the “SUBMIT NOW” link given at the bottom of this page.

Video should be uploaded to YouTube or Youku, and the links to access the video must be provided in the Entry Form along with other entry details. Please download the Entry form here.

Video link. Only YouTube or Youku links are accepted. Video must not exceed 3 minutes. Youtube or Youku video title should be in English and the format should be in the form of “individual name_university name_Submission Video Tittle.” The video must NOT contain any offensive material or any copyrighted material.

The submission must be endorsed by Section Chair OR Section Student Activities Chair OR Student Branch Counsellor OR Head of the Department/School, by signing the endorsement section of the Entry Form.

The submission should be declared by all the contributors of the project by signing the declaration section of the Entry Form.

Please note: If more than 3 submissions are received from any one Student Branch, all submissions will be forwarded to the relevant Student Branch executive committee. It will be the responsibility of the Student Branch committee to select the best three projects based on the assessment criteria given below. Information on the best three projects must be provided to the R10 SAC before the closing date. Failure to short-list three videos by the Student Branch committee will result in a random selection of three videos by R10 Student Activities Coordinator.

Judging Panel

A panel of judges will assess the videos for the technical content, innovation, practical implementation and overall presentation.
The judging panel will represent a cross section of various disciplines within the IEEE. Members of the IEEE R10 Student Activities Committee are ineligible to serve as members of the judging panel.
A member of the judging panel may not evaluate a project video from his/her own Section or educational institute. Judging panel members must declare any possible conflicts of interest when evaluating a video.
The decision by the judging panel, as accepted by the R10 Director, will be the final decision and no appeal against the decision will be entertained.

Assessment Criteria
Presentation (50%)

  • Title Page (Creativity and design)
  • Originality in the way the video has been created and information presented
  • Suitability to Audience (professionals and non-technicals )
  • Clarity and quality of video
  • Grammar, spelling, tone, use of voice and choice of words.

Subject Matter Evaluation (50%)

  • Purpose of the project or research well explained
  • Originality of the solution/product/process to meet the stated objectives
  • Quality of technical content”
  • Factual and technical accuracy

Prizes
A total of FOUR WINNERS will be chosen. The winners will be awarded with the following cash prizes and E-certificate:
-) First place: USD 300
-) Second place: USD 200
-) Third place: USD 100
-) WIE Prize: USD 200

If the first, second or third prizewinner is a female student or a female team then in that case the WIE prize will be given to the runner-up in the WIE category.

In order to receive the prize, permission must be granted to the R10 SAC and local Sections to promote and share the winning videos. The winning video should remain on YouTube for at least one year from the date of the announcement of winners.

Schedule

  • Contest open: April 2020
  • Submissions Deadline: 30 May 2020
  • Processing period: 1 Jun – 7 Jun 2020
  • Assessment period: 8 Jun – 30 Jun 2020
  • Winners Notification: 15 Jul 2020

Region 10 SAC will launch the contest by announcing it online media and sending email notification to all Section Chairs. It is therefore Section Chairs responsibility to make it certain that the information about the contest reaches out to all Student Branches and universities within their geographical boundaries.

Information & Enquiries

  • Full information package about the contest will be made available through online media such as R10 SAC website and social media.
  • Information about the contest will be published in the R10 newsletter if its publication date matches the contest schedule.
  • Point of Contacts for further information and enquires: