Introduction

The IEEE R10 Student Branch Award is given to a student branch that has maintained membership, provided student members with opportunities to volunteer, and helped promote IEEE and its mission. IEEE R10 recognizes the role of the Student Branch in representing and fulfilling the needs of the members and the missions of R10 and IEEE. This award will help improve membership, membership satisfaction, and retention.

Purpose

This award aims to identify the Student Branch that has conducted quality events, workshops, projects, etc., for the benefit of students.

Scope

Only one IEEE Student Branch in Region 10 will be selected for this award in the award’s year.

Eligibility

• • Any IEEE Student Branch within Region 10 can participate in this award. 
  • Outstanding initiatives and performance in organizing activities.
  • This Student Branch must not have received the same award in the past five years.
  • The Student Branch must have done at least four activities yearly for its members.
  • Only ten nominations from each eligible country within Region 10 will be considered to allow for a diverse selection. This will be selected on a first-come-first-serve basis.

Nomination Conditions

• • Nominations should come from the Chair of the Student Branch, who should provide supporting evidence of the branch’s achievements against the selection basis given below.
  • The respective Student Branch Counselor or Section SAC Chair must endorse the nomination with supporting comments.

Basis of Selection

• • Member’s retention rate and growth in terms of Student Branch’s membership.
  • Quality & amount of impact the activities of that Student Branch had on the Students within the Section, Council, or Region.
  • Number of students who took part in the activities held by the Student Branch.

Selection Committee

The R10 SAC awards selection committee comprises at least three members, two of whom are nominated by the R10 SAC committee and are headed by the latter’s chair. The award selection committee reserves the right to present no award if the committee is not satisfied with the standard or quality of entries received. The decision of the award selection committee, as approved by the R10 Director, is final.

Documents Checklist

• • Completed and endorsed online nomination form.
  • Student Branch Member Count from OU Analytics
  • Student Branch Annual Plan from vTools
  • Referee Reports (optional and should be in the form of a recommendation letter)

Nomination Submissions

• • Submission of nomination documents and referee reports will be done online.
  • Please submit your nomination form here: IEEE R10 SAC Outstanding Student Branch Award.

Special Notes:

• • R10 SAC will provide special awards to qualified sections for endorsing their outstanding Student Branches.

Schedule:

• • Call for Nominations: 31 March 2024
  • Nomination Deadline: 31 May 2024
  • Evaluation period: 1 June to 31 July 2024
  • Recipient Notified: By 30 September 2024

Award Instrument

The winning Student Branch will receive a cash prize of USD 500 and an award plaque.

Presentation

The award will be presented to the attending Section Chair or representative at the R10 Annual General Meeting. Section shall then arrange to present the award to the recipient(s) at an appropriate local Section event/ occasion.

Record/ Notification

R10 Student Activities Committee Chair will notify the result of selection by e-mail to individual award recipients. The R10 Awards & Recognition Committee Chair will announce an official result to the Section/ Council Chairs and Secretaries and maintain a record of award recipients on the R10 Website.

Information & Enquiries

• • The R10 Awards Committee Chair will issue a call for nominations as per schedule. The call will be emailed to Section and Council Chairs for further distribution to members in their geographic boundaries.

• • Information about the call for nominations will be published in the R10 newsletter if its publication date matches the award schedule.
  • A complete information package about the award will be available online through the R10 SAC website and social media.

Points of Contact for Further Information and Enquiries:

• • R10 Student Activities Committee (r10sac@ieee.org)
  • R10 Student Activities Committee Chair: Jennifer Dela Cruz (jennifer.c.delacruz@ieee.org)
  • R10 Student Representative: Warunika Hippola (waru.hippola@ieee.org)
  • R10 Awards & Recognition Committee Chair: Dr. Jing Dong, jdong@nlpr.ia.ac.cn
  • Cc. Ewell Tan at: ewell.tan@ieee.org