Introduction 

The IEEE Region 10 Student Activities Committee recognizes the importance of communication skills for fresh graduates as throughout their careers, they are constantly called upon to communicate ideas to others. The contest offers IEEE student members an opportunity to exercise and improve both verbal communication and presentation skills in a concise manner suitable for a wider audience. The contest provides students with invaluable early experience in communicating ideas related to their professional field via electronic media.

Purpose

The R10 UG Project Video Contest aims to improve students’ communication and presentation skills to a wider online viewing community, which may include a technical and non-technical audience. The contest will facilitate the recognition of these skills and encourage other student members to develop similar skills.

Scope

There shall be 3 research areas for the competition: (a) Power and Energy, (b) AI and Robotics, and (c) Communications and Signal Processing. The best entry for each of the categories shall be awarded a prize.

Eligibility

• Open to all active IEEE Student Members who are currently enrolled or graduated within the last six months for degrees in electrical engineering, electronics, computer science, or any other field of interest of an IEEE Society.
• The contest is open only to active IEEE Student Members in Region 10. The project video may be on any subject belonging to any of the mentioned categories.
• Participants in the contest can be:
  • Individual (must be an active IEEE student member);
  • Team-based. The number of team members is limited to 3. All correspondence will be through the team leader who must be an active IEEE student member.
• Submission can be associated with any coursework (project or research) from a recognized educational institute or extra-curricular work undertaken by the student/s.
• The project must be original and must not contain plagiarized material.
• The 3-minute video must be associated with a correctly completed submission form. Any submission that is more than 3 minutes will be disqualified.

Format

The video should be uploaded to YouTube or Youku, and the link to access the uploaded video should be provided. The video must not exceed three minutes. There are no restrictions on how the information is presented and students have the freedom to be creative. A title page is required at the start of the video.

The Entry Form must be filled out and submitted for each video. If a team submits the project then names of all project members with their consent to enter into the contest must be provided, by signing the declaration section of the Entry Form. Please download the Entry form here

The video must NOT contain any offensive content or copyrighted content.
The information should be presented in a way that a non-technical audience could understand the technical information about the project.

Submission

• The duly completed endorsed and declared Entry Form (available here) should be submitted via the “SUBMIT NOW” link given at the bottom of this page.
• The video should be uploaded to YouTube or Youku, and the links to access the video must be provided in the Entry Form along with other entry details. 
• Video link. Only YouTube or Youku links are accepted. The video must not exceed 3 minutes. YouTube or Youku video titles should be in English and the format should be in the form of “individual name_university name_Submission Video Title.” 
• The submission must be endorsed by the Section Chair OR Section Student Activities Chair OR Student Branch Counsellor OR Head of the Department/School, by signing the endorsement section of the Entry Form.
• The submission should be declared by all the contributors to the project by signing the declaration section of the Entry Form.

Judging Panel

• A panel of judges will assess the videos for the technical content, innovation, practical implementation, and overall presentation. 

• The judging panel/panels will represent expertise in the technical fields of the submitted videos. Members of the IEEE R10 Student Activities Committee are ineligible to serve as members of the judging panel.

• A member of the judging panel shall not evaluate the video from his/her Section or educational institute. Judging panel members shall declare any possible conflicts of interest when evaluating the video.

• The decision by the judging panel, as accepted by the R10 Director, will be the final decision and no appeal against the decision will be entertained.

Assessment Criteria

Presentation (50%)

• Title Page (Creativity and design)
• Originality in the way the video has been created and the information presented
• Suitability to Audience (professionals and non-technical )
• Clarity and quality of the video
• Grammar, spelling, tone, use of voice, and choice of words.

Subject Matter Evaluation (50%)

• The purpose of the project or research is well explained.
• The originality of the solution/product/process to meet the stated objectives
• Quality of technical content”
• Factual and technical accuracy

Prizes

A total of THREE WINNERS will be chosen, one for each research area. The winner for each area will be awarded the following prize:

• USD 300 cash prize
• An e-certificate

To receive the prize, permission must be granted to the R10 SAC and local Sections to promote and share the winning videos. The winning video should remain on YouTube for at least one year from the date of the announcement of the winners. 

In the case of a video with more than one member, the prize money shall be divided equally among the students who are IEEE members, and who will also have his/her name printed on the certificate.

Schedule

• Call for Submissions: April 17, 2023
• Submission Deadline: May 31, 2023
• Processing Period: June 1 to June 30, 2023
• Assessment Period: July 1 to July 31, 2023
• Finalizing of Results: Aug 1 to Aug 15, 2023
• Winners Notification: August 30, 2023

Region 10 SAC will launch the contest by announcing it on online media and sending an email notification to all SB, SB Chapters, and Affinity Groups. R10 cannot guarantee that the email notification will reach every Student Branch in the region. It is, therefore, Section Chairs’ responsibility to ensure that the information about the contest reaches all Student Branches and universities within their geographical boundaries.

Information & Enquiries

• A full information package about the contest will be made available through online media such as the R10 SAC’s website and social media.
•  Information about the contest will be published in the R10 newsletter if its publication date matches the contest schedule.

Points of Contact for further information and enquires:  R10 Student Activities Committee (r10sac@ieee.org)