Introduction

The IEEE Region 10 Student Activities Committee recognizes the importance of research and dissemination of the findings for the advancement of science and technology. Researching, writing, and presenting a paper provides students with invaluable early experience in communicating ideas related to their professional fields. The contest allows IEEE Student members to exercise and improve written communication skills. 

Purpose

The R10 Student Research Paper contest aims to improve IEEE student members’ written communication skills and report novel and original research results to the science & technology community. The contest will facilitate the recognition of these skills and encourage other student members to develop technical and written communication skills.

Scope

There shall be 3 research areas for the competition: (a) Power and Energy, (b) AI and Robotics, and (c) Communications and Signal Processing. The best paper for each of the categories shall be awarded a prize.

Eligibility

• Open to all active IEEE Student Members and IEEE Graduate Student Members in electrical engineering, electronics, computer science, or any other fields of interest of an IEEE Society and are currently enrolled in a course at a recognized educational institute.
• The contest is open only to active IEEE Student Members and IEEE Graduate Student Members in Region 10. The papers may be on any engineering subject in the field of interest of IEEE (within the scope of IEEE transactions).
• The student must be the paper’s first author and principal contributor.
• The number of authors for one paper is limited to 3. All the authors must be students and the first author must be a student member of the IEEE. Supervisors are not allowed to participate in the contest.
• The combined contribution from all other co-authors should be no more than 50%. The first author would be required to indicate the estimated contributions of co-authors in terms of percentage.
• Papers submitted to this contest should not have been published in any other publication yet. If already published then the paper will be DISQUALIFIED.
• Along with the paper submission, a duly completed Entry Form should be submitted proving the details of all the authors.
• The submission must be endorsed by the Section Chair OR Section Student Activities Chair OR Student Branch Counselor OR Head of the Department/School, by signing the endorsement section of the Entry Form.
• The submission should be declared by all the authors of the paper by signing the declaration section of the Entry Form.
• The paper and the duly completed Entry Form should be submitted via the “SUBMIT NOW” link given at the bottom of this page.           Please download the Entry Form from here 

Format

• Submissions must follow the standard IEEE Conference Proceedings template which is available at: https://www.ieee.org/conferences/publishing/templates.html

• The papers must be limited to a maximum of 6 pages in length. Papers not in the described format will be rejected.
• The paper should, moreover, explain the significance of the presented work, and provide a well-structured, clear, and concise presentation of the subject matter including an abstract, introduction, the main body, and conclusion with supporting tables and figures, with adequate references.
• Appendices: Detailed mathematical proofs, development of equations, etc. which are subordinate to the main argument in the body of the paper, should be given in the appendices, with reference in the main text.
• NOTE:  Author names, affiliations, and email addresses should not be included in the submitted paper (to facilitate a blind review process).

Judging Panel

• The papers will be judged for the technical content, innovation, practical implementation, references, and overall presentation by a panel/panel of judges.
• The judging panel/panels will represent expertise in the technical fields of the papers. Members of the IEEE R10 Student Activities Committee are ineligible to serve as members of the judging panel.
• A member of the judging panel shall not evaluate a paper from his/her Section or educational institute. Judging panel members shall declare any possible conflicts of interest when evaluating a paper.

• The decision by the judging panel, as accepted by the R10 Director, will be the final decision and no appeal against the decision will be entertained.

Assessment Criteria

Each paper will be reviewed by at least three or more judges for:

Written presentation (worth 40%) with the following scoring criteria:

• Concise, informative abstract
• The flow of ideas, and integration of literature to support purpose, approach, and findings.
• Adequacy of the conclusion
• Compliance with paper format guidelines (IEEE Format)
• Clarity and direction in exposition
• Grammar, spelling, style, and choice of words                                                                                                                                                              

The subject matter (worth 60%) with the following scoring criteria:

• The originality of ideas, experimental procedures, processes, results, or conclusions due mainly to the main author
• Originality in analysis, interpretation, and restatement of inference based upon the work of contributing authors.
• Quality of technical content
• Factual and technical accuracy

Prizes

A total of THREE WINNERS will be chosen, one for each research area. The winner for each area will be awarded the following prize:

• USD 300 cash prize
• An e-certificate 

In the case of co-authored papers, the prize money shall be divided equally among the student authors who are IEEE members, and who will also have his/her name printed on the certificate.

Record

The IEEE R10 Students Activities Coordinator will notify the result, and winners, by email to the R10 Sections, on the R10 Website and R10 Newsletter. A record of winners is kept in R10 archives.

Schedule

• Call for Submissions: April 17, 2023
• Submission Deadline: May 31, 2023
• Processing Period: June 1 to June 30, 2023
• Assessment Period: July 1 to July 31, 2023
• Finalizing of Results: Aug 1 to Aug 15, 2023
• Winners Notification: August 30, 2023

Region 10 SAC will launch the contest by announcing it on online media and sending an email notification to all SB, SB Chapters, and Affinity Groups. R10 cannot guarantee that the email notification will reach every Student Branch in the region. It is, therefore, Section Chairs’ responsibility to make certain that the information about the contest reaches all Student Branches and universities within their geographical boundaries.

Information & Enquiries

• A full information package about the contest will be made available through online media such as the R10 SAC’s website and social media.
•  Information about the contest will be published in the R10 newsletter if its publication date matches the contest schedule.
• Points of Contact for further information and enquiries: R10 Student Activities Committee (r10sac@ieee.org)