IEEE R10 SAC Membership Development and Leadership Training (MDLT) Fund is created to persuade sections/student branches to organize events for training on leadership, successful execution of student branch program and to run membership drives, aiming to enhance student membership number and its retention.
Who Can Submit a Proposal?
The proposal should be submitted by the project lead. The project lead should be the focal volunteer till the completion of the project, who can be any of the following officers:
Fund Qualification Criteria
Proposals submitted by the sections/student branches must fulfil all the criteria in order to be eligible for the grant. The events could be organised in any format including in-person or virtual mode.
The event must consist of;
** A section is not allowed to obtain funding for more than one project under the “R10 SAC MDLT Fund”. If more than two submissions are received from one section, all submissions will be forwarded to the relevant section chairs. It will be the responsibility of the section chair to shortlist the best two projects based on the assessment criteria given below. Information on the best two projects must be provided to R10 SAC before the given deadline. R10 Student Activities Coordinator will decide in case failure to shortlist two proposals by the section.
** The virtual events shall be hosted via any online platform (e.g. Webex, Zoom, Youtube or Google Meet). Virtual events should be recorded, and the recorded clips should be provided
to R10 SAC upon event completion. In order to receive the funding, permission should be given to R10 SAC to share the recordings in R10 SAC social media and websites.
Deadline for proposal submission- 30th June 2020
Announce Results: 20th July 2020
Duration given to organise projects: 20th July – 30th September 2020
Deadline for report submissions: Within one month from the date of event completion. Final date to submit all reports are 1st of October 2020.
Report evaluation period: 1st October – 30th November 2020
Fund Transfer: 30th November 2020
Proposal Judging Criteria
The Proposals submitted should include a brief overview of the project to be conducted along with the impact of the project. A proposed date, program and expected number of participants should be included in the proposal. The proposal format should follow the template provided. Please download the proposal template from at http://bit.ly/proposal_template_MDLT.
The proposals will be judged according to the following:
Each selected project will be funded a maximum of US$ 400 in accordance to Region 10 Matching Fund policy as indicated below.
Policy of Region 10 Matching Fund
The remaining funds will have to be supported by the section and/or any other source of funding.
Large Section: 1,501 or more members (including Students) as of 31 December of the prior year.
Medium Section: 501-1,500 members (including Students) as of 31 December of the prior year.
mall Section: 500 or fewer members (including Students) as of 31 December of the prior year.
For example, if the proposed project budget is US$ 600, then in case of a large Section project the R10 contribution would be US$ 300 (50%) and for Medium Section project it will be US$ 400 (maximum limit) and not US$ 450 (75%). Similarly, for a small Section project R10 will fund no more than US$400 (maximum limit) even if the budget is US$ 401.
Reimbursement claims are only applicable for projects that are selected for funding. A detailed report should be submitted within the specified time period. A brief flow of the event accompanied by pictures must be in the report. The report should include the attended number of participants. The report format should strictly follow the templates provided. The report templates will be provided to all fund recipients during the results notification stage.
The funds will be transferred only upon receiving following items:
Please note that the reimbursement claim reports, and all receipts should be submitted by the volunteer who applied for funding during proposal submission stage.
The duly filled proposal form should be submitted by clicking APPLY NOW below;
For enquiries please contact: firstname.lastname@example.org