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IEEE R10 2020 Special Call for Proposals related to COVID-19

Introduction

The COVID19 pandemic has affected the world in an unprecedented manner. IEEE R10 SAC gives a Special Call for Proposals related to COVID19 activities so that IEEE Students, Student Branches and Sections can contribute better for the society.

Purpose

This initiative aims to provide funding for activities or ideas that contribute to solve or assist communities suffering due COVID19 crisis. For example, technical solutions such as assisting robots, building ventilators or 3D printing PPEs to social activities such as COVID19 awareness sessions and community projects.

Eligibility

Open to all IEEE Student Branches and Section Student Activities Committees of Region 10.

Proposals could be submitted by:

  1. Student Branch Chair for projects related to Student Branch COVID-19 initiatives.
  2. Section Student Activities Committee (SAC) Chair or Section Student Representative (SSR) for projects related to section SAC COVID-19 initiatives.

The projects can have any number of team members. However, all correspondence should be through Student Branch Chair or Section SAC Chair or SSR, who submits the proposal.

The proposal must be endorsed by IEEE Section Chair or Student Branch Counselor

One section is not allowed to obtain funding for multiple projects under the “R10 2020 Special Call for Proposals related to COVID-19” funding scheme.

Judging Panel

The project proposal will be judged for the impact, technical, plan, output….

The judging panel/panels will represent a cross section of various disciplines within the IEEE. Members of the IEEE R10 Student Activities Committee are ineligible to serve as members of the judging panel.

A member of the judging panel may not evaluate a proposal from his/her own Section or educational institute. Judging panel members must declare any possible conflicts of interest when evaluating a proposal.

The decision by the judging panel, as accepted by the R10 Director, will be the final decision and no appeal against the decision will be entertained.

Funding

A total of 5 projects will be selected and 400 USD will be funded for each project.

The IEEE R10 Students Activities Coordinator will notify the result of winners by email to the R10 Sections, on the R10 Website and R10 Newsletter.

Schedule

  • Call for proposals: May 2020
  • Submissions Deadline: 30th Jun 2020
  • Winners Notification: Mid of July 2020
  • Duration given to organise projects: 30th July – 30th September 2020
  • Deadline for report submissions: Within one month from the date of event completion. Final date to submit all reports are 1st of October 2020.
  • Report evaluation period: 1st October – 30th November 2020
  • Fund Transfer: 30th November 2020

Information & Enquiries

  • Information about the Call for COVID19 Proposal will notify by email to the R10 Sections, on the R10 Website, R10 SAC’s website.
  • Point of Contacts for further information and enquires:

R10 Student Activities Committee (r10sac@ieee.org)

Reimbursement Claims

Reimbursement claims are only applicable for projects that are selected for funding. The funds will be transferred only upon receiving following items:

• Activity Report

• Finance/expense Report

• All Receipts

Please note that the reimbursement claim reports, and all receipts should be submitted by those who applied for funding during proposal submission stage.

Submission

Please download the proposal form here

The duly filled proposal form should be submitted by clicking APPLY NOW below.